Expense Management in Microsoft Dynamics AX 2009

Code: 50194
Course duration: 1 days

50194: Expense Management in Microsoft Dynamics AX 2009 (1 Day)

About this Course

This one-day instructor-led course provides students with the knowledge and skills to implement, adjust or use the Expense Management module of Microsoft Dynamics AX 2009. The training course covers setting up the expense management module, creating, approving and posting expense reports and cash advances, the use of tools during expense entry, configuring workflow, importing credit card transactions, per diem expenses and project related expenses. This course uses both the Rich Client and Enterprise Portal user interfaces.

Audience Profile

This course is intended for both professionals that are implementing the expense management module as well as end users of the module.


Before attending this course, students must have:

  • A working knowledge of the navigation and use of Microsoft Dynamics AX
  • A working knowledge of the use of general ledger and accounts payable in Microsoft Dynamics AX
  • If students wish to understand project expense reports then it is desirable that they have some knowledge of the projects module.

At Course Completion

After completing this course, students will be able to:

  • Describe the purpose and benefits of using Expense Management module in Dynamics AX 2009.
  • Describe the workflow for creating and approving expense reports.
  • Setup basic data required to use the expense management module.
  • Enter expense reports on the enterprise portal.
  • Learn the options available for each expense category.
  • Use expense report tools hotel itemizer, split expense, add guests and attach receipts.
  • Understand how to work with personal expenses.
  • Approve expense reports.
  • Understand workflow terminology.
  • Setup workflow configuration.
  • View workflow comments.
  • Understand the different expense payment methods.
  • Reimburse employees through the accounts payable module.
  • Add imported credit card transaction to an expense report.
  • Import credit card statements.
  • Setup expense categories for use in projects.
  • Enter project expenses.
  • Setup project validation policies.
  • Understand the setup of base data and parameters required for per diem calculation.
  • Enter per diem transactions on an expense report.
  • Understand the workflow of cash advance processing.
  • Setup cash advance parameters.
  • Request and approve a cash advance.
  • Apply cash advances to expenses incurred.
  • Request a return of a cash advance.

Course Outline

Module 1: Expense report overview and basic setup

This module introduces the Expense Management module. It provides an overview of the complete process from creation to posting of an expense report. It also covers the basic setup required to use the expense module.


  • Expense Management Process Flow
  • Setup required for report header fields
  • Setup required for report lines
  • General setup and parameters

Lab : Full expense report process flow – creation, approval, posting.

Lab : Create an expense categoryLab : Define expense policies

Lab : Setup delegates

Lab : Add additional fields

Module 2: Working with expense reports

Thismodule goes into detail of creating, approving and posting expense reports. It covers the various expense category requirements and tools available within the expense report.


  • Expense report list page in Enterprise Portal
  • Creating expense reports
  • Adding expense transactions and expense categories in detail
  • Expense report tools
  • Approving expense reports
  • Posting expense reports

Lab : Create an expense report

Lab : Adding expense transactions

Lab : Using expense tools – guests, hotel itemizer, splitting expenses

Lab : Submit for approvalLab : Posting options

Module 3: Workflow configuration

This module covers the setup and configuration of workflow which is an integral part of the expense management module.

  • Workflow terminology
  • Workflow templates
  • Workflow configuration
  • Workflow instances
  • Workflow comments

Lab : Add an approval step to an existing workflow

Module 4: Payment methods

This module covers the advanced aspects of payment methods including reimbursements and imported credit card transactions.


  • Employee methods of payment and reimbursement
  • Vendor methods of payment
  • Imported credit card transactions

Lab : Posting employee method of payments and reimbursement

Lab : Adding imported credit card transactions to an expense report

Lab : View credit card transaction history

Lab : Import a credit card statement

Module 5: Project expenses

This module describes how to use expense management to post expense transactions to a project.


  • Setting up expense categories for posting project transactions
  • Adding project expenses to an expense report
  • Project expense policies

Lab : Enable an expense category for posting project transactions

Lab : Add a project expense

Lab : Setup project expense policies

Module 6: Per diems

This module covers setting up and using per diems.


  • Per diem setup
  • Adding per diems to an expense report

Lab : Setup Per diem locations

Lab : Setup per diem rates

Lab : Setup per diem partial day reductions/increases

Lab : Adding a per diem to an expense report

Module 7: Cash advances

This module covers cash advances.


  • Cash advance setup
  • Creating a cash advance request
  • Approving a cash advance request
  • Posting a cash advance request
  • Applying a cash advance to future expense reports
  • Returning a cash advance

Lab : Create a cash advance request

Lab : Approve a cash advance request

Lab : Apply a partial cash advance to an expense report

Lab : Return an unused portion of a cash advance

*E-Tek is an authorized Prometric testing center, offering official Microsoft certification exams at its Secaucus, New Jersey (NJ) location.

Guaranteed to Run

2020-11-02 09:00 to 2020-11-06 17:00
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2020-09-24 09:00 to 2020-09-25 17:00
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2020-08-25 09:00 to 2020-08-28 17:00
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2020-08-24 09:00 to 2020-08-28 17:00
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2020-08-18 09:00 to 2020-08-21 17:00
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2020-08-17 09:00 to 2020-08-21 17:00
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