Dynamics GP 2013/2015 Boot Camp

805714 -Dynamics GP 2013/2015 Boot Camp (4 Days)

Course Description

This course explores company setup procedures, how to use reports and inquiries, how to use SmartList to expand inquiry and analysis capabilities and tips for the user to personalize Microsoft Dynamics GP to streamline business practices. Explores the accounting cycle and the processes required to enter financial data into the system. It covers how to set up general ledger accounts, enter general ledger transactions, and post the transactions. This course also shows how to perform additional functions such as account reconciliation, budgeting, allocation, period-end procedures and year-end closing procedures. Examines the accounting cycle and the processes required to enter vendor invoices and process checks. This course also shows you how to perform additional functions such as adjustments, prepayments, month-end closing, and cash flow control. Receivables Management module explores the accounting cycle and the processes required to enter invoices and receive payments from customers. This course also explains how to perform additional functions such as entering credit memos, prepayments, small balance write offs, print customer statements, enter and void scheduled payments, and month-end closing procedures.

Who Should Attend

This GP Boot Camp is intended for customers and partners wanting to learn the basic features and elements required to effectively use Microsoft Dynamics GP, General Leger, Payables and Receivables. The class is targeted toward data entry clerks, administrators, office managers, CEOs, and consultants who need to understand the basic technical aspects of Microsoft Dynamics GP and gain some basic general knowledge of the application’s functionality.

What You'll Learn

• Use basic elements such as lookup windows, browse buttons and zooms to access data in Microsoft Dynamics GP.
• Enter record and window level notes and attach OLE notes to records.
• Use SmartList to export data to Microsoft Word or Microsoft Excel for further analysis.
• Use the Posting Setup options to define posting processes.
• Identify what is required to use Word Templates.
• Customize system and company setup procedures using the Setup Checklist.
• Set up fiscal periods, account formats, credit cards and payment terms.
• Use inquiries and reports to get at the information that is needed from Microsoft Dynamics GP.
• Customize Microsoft Dynamics GP toolbars, home pages and display settings.
• Describe the benefits of using Business Alerts and Process Servers.
• View and use resource descriptions for tables and fields in Microsoft Dynamics GP.
• Customize General Ledger settings
• Set up a chart of accounts including posting, unit and allocation accounts
• Enter and post transactions using transactional or batch posting methods
• Perform key inquiries and print reports in General Ledger
• Maintain records in General Ledger
• Print financial statements and other key reports to manage a business
• Complete period and year-end procedures
• Set up Payables Management and identify the customizable options available in the setup windows.
• Perform all Payables Management related data entry functions including vendor invoicing, check processing, recurring vouchers, and manual checks.
• Select documents for payment and make appropriate adjustments to payment amounts prior to check processing.
• Correct input errors using the Edit Transaction Information window.
• Perform maintenance on Payables Management documents and other records such as vendors and recurring invoices.
• Understand the steps and requirements to void checks and invoices.
• Use inquiries or print reports to verify data and perform financial analysis for audit trail purposes.
• Identify the impact of Payables Management on other areas of Microsoft Dynamics GP.
• Perform Receivables Management related data entry functions including customer invoicing, customer payment application and recurring invoices.
• Perform maintenance on Receivables Management documents and maintenance records such as customers, customer classes and scheduled payments.
• Apply payments and prepayments to customer balances or against specific invoices.
• Print standard reports for audit trail purposes, financial analysis and to verify data entry.
  Troubleshoot and correct input errors including an incorrect posting date or incorrect document amounts.
• Perform month-end procedures including aging customer documents, closing statement cycles and printing customer statements.

Courses include:

• Intro to Dynamics GP
• Dynamics GP General Leger
• Dynamics GP Payables
• Dynamics GP Receivables

Introduction to Microsoft Dynamics GP – Day 1

Module 1: Overview and Basic Elements

This module introduces many of the basic elements that are used throughout Microsoft Dynamics GP. The main window of the application is discussed along with logging on to Dynamics, and many common window functions and objects in Microsoft Dynamics GP are identified and explained.

Lessons

• Basic Elements
• Using Notes
• User Preferences
• Navigation Pane
• Home Pages
• Help and Other Documentation

Module 2: SmartList, Reports, and Inquiries

This module discusses SmartList, an inquiry tool that can be used to access data. It also discusses reporting and inquiry capabilities and the use of Microsoft Word Templates to generate common documents.

Lessons

• SmartLists
• Microsoft Word Templates
• Report Options and Printing
• Report Groups
• Report List and My Reports
• Excel Reports
• Inquiries, Named Printers and Process Monitor

Module 3: System and Posting Setup

This module explains some basic system setups along with information about the different ways to post transactions in Microsoft Dynamics GP. System setups discussed include security, users and user classes. Posting Setup is discussed along with related topics such as audit trails and source documents.

Lessons

• System Setup
• Posting Methods and Setup Options
• Posting Accounts and Audit Trails

Module 4: Company Setup Procedures

This module examines how to set up companies in Microsoft Dynamics GP and then define options specific to each company. The company setup windows are used to define company parameters such as company information, Internet information, fiscal periods, account format, credit cards, shipping methods, payment terms and custom links.

Lessons

• Creating Companies
• Accessing Companies
• Setup Checklist
• Account Format
• Fiscal Periods
• Company Information and Setup Options
• Shipping Methods
• Payment Terms
• Credit Cards
• Other Company Setups
• Internet Information
• Emailing Documents
• Unified Communications Tax Setup Tax Calculations in Receivables and Payables Tax Calculations in Sales Order Processing

Module 5: Customization and Utilities

This module explains the ways to customize a number of elements in the Microsoft Dynamics GP system to individual needs, enabling work to be completed more efficiently. Additionally, resource information on tables and fields are discussed and some other miscellaneous system utilities are also a focus in this module.

Lessons

• Series Checklists
• Customizing Toolbars
• Activity Tracking
• Process Server Overview
• Other Customization Options
• Removing Security Setup Records
• Installation and Customization
• Table Information and Maintenance
• Backups

General Ledger- Training -Day 2

Module 1: Overview and Setup

This module provides a general overview of the features and benefits of using General Ledger in an integrated environment and focuses on how General Ledger integrates with other functional areas in the Microsoft Dynamics GP application. This module also focuses on the setup procedures and different types of accounts in General Ledger and how to define budgets for accounts using Microsoft Dynamics GP or Microsoft Excel.

Lessons

• Features and Benefits
• General Ledger Setup
• Account Categories
• Posting Account Setup
• Unit Account Setup
• Fixed Allocation Account Setup
• Variable Allocation Account Setup
• Account Segment Setup
• Mass Modify Chart of Accounts
• Define the Retained Earnings Account
• Set Up Budgets
• Budget Maintenance
• Combining Budgets
• Quick Journal Setup
• Transaction Matching Setup
• Entering Beginning Balances

Module 2: Daily Procedures

This module defines the ways that transactions can be entered and posted in General Ledger. It explores the difference between transaction level and batch level posting and the methods for posting batches. It also demonstrates how to use clearing entries to transfer the balance of an account that is no longer being used to another account.

Lessons

• Batch Entry
• Transaction Entry
• Calculate Taxes in General Ledger
• Clearing Transaction Entry
• Budget Transaction Entry
• Quick Journal Entry
• Linking Transactions
• Batch Recovery

Module 3: Additional Functionality

This module examines how to use Multidimensional Analysis, Intercompany functionality and set up Organizational Structures to use account security.

Lessons

• Multidimensional Analysis Groups and Codes
• Assign Analysis Groups to Accounts
• Multidimensional Analysis Transactions
• Define Intercompany Relationships
• Entering Intercompany Transactions
• Organizational Structures Setup
• Define Organizational Relationships
• Assign User Classes to the Organizational Structure
• Assign Users to the Organizational Structure
• Assign a Range of Accounts to the Organizational Structure
• Assign an Individual Account to the Organizational Structure
• Activating Account Security

Module 4: Maintaining Records

This module examines the functionality available to maintain General Ledger records. There is a lesson that focuses on correcting posted entries as well as changing and deleting account records. Information about the reconcile features in General Ledger are discussed, including the capability of reconciling to other sub-ledgers. Inquiries and reports are also discussed in this module.

Lessons

• Correcting a Posted Transaction
• Change, Inactivate, and Delete Account Records
• Reconcile
• Reconcile to GL
• Remove History
• Archive Matched Transactions
• Account Rollups
• Using Inquiries
• Report Options and Printing
• Report Groups
• Report List

Module 5: Period-End Closing

This module examines the process of closing an accounting period and the fiscal year. The steps necessary to complete each phase of the closing process are discussed for the end of a period as well as a fiscal year. The module also looks at financial statements typically printed at the end of periods. Time is spent examining what actually takes place during the closing process and the two approaches that an organization may use for this process.

Lessons

• Period-End Closing
• Year-End Closing
• Quick Financial Statements
• Printing Financial Statements
• Advanced Financial Analysis

Payables Management - Day 3

Module 1: Overview and Setup Procedures

This module discusses the necessary setup options to start using Payables Management in Microsoft Dynamics GP. It discusses the general setup windows and also key record setups including vendors and vendor classes.

Lessons

• Features and Benefits
• Payables Management Setup
• Payables Setup Options
• Vendor Class Maintenance
• Vendor Class Accounts Setup
• Vendor Maintenance
• Vendor Maintenance Options
• Vendor Address Maintenance
• Vendor Account Maintenance
• Beginning Balances
• Vendor History

Module 2: Daily Procedures

This module explains the different types of transactions that can be entered in Payables Management. Transactions discussed include invoices, credit memos, debit memos and scheduled payment invoices.

Lessons

• Batch Entry
• Payables Transaction Entry
• Scheduled Payments Entry
• Post Scheduled Payments

Module 3: Entering Payments

This module explains how to enter payments made to vendors. It discusses entering manual payments and generating checks to pay vendors.

Lessons

• Payables Manual Payment Entry
• Computer Checks – Select Checks
• Edit Payables Checks
• Edit Payables Check Batches
• Print and Post Checks
• Apply Payables Documents
• Batch Recovery

Module 4: Intercompany Transactions

This module discusses the capabilities and use of intercompany transactions in Payables Management.

Lessons

• Define Intercompany Relationships
• Enter Intercompany Transactions
• Post Intercompany Transactions in General Ledger
• View Intercompany Transactions in Inquiry

Module 5: Maintaining Records

This module focuses on how to manage vendor relationships and the transaction data that you collect from purchasing transactions. Also included in this module is information about reporting and inquiry on vendors and transactions that are associated with purchasing.

Lessons

• Vendor and Transaction Holds
• Void Open Payables Transactions
• Void Historical Transactions
• Edit Payables Transactions
• Change or Delete Vendor Records
• Remove History
• Reconcile
• Use Inquiries
• Report Options and Printing
• Report Groups

Module 6: Period-End Procedures

This module discusses period-end closings and the recommended steps that must be completed at each closing. Many of the steps are optional.

Lessons

• Closing a Period
• Close the Calendar Year
• Close the Fiscal Year

Receivables - Day 4

Module 1: Overview and Setup Procedures

This module gives students a general overview of the features and benefits of using Receivables Management in an integrated environment. In addition it discusses setup procedures and examines in detail the options available to customize. It also focuses on the integration between Receivables Management and General Ledger in Microsoft Dynamics GP.

Lessons

• Features and Benefits
• Setup Procedures
• Receivables Management Setup
• Receivables Setup Options
• Sales Territory Maintenance
• Salesperson Maintenance
• Customer Class Setup
• Customer Maintenance
• Customer Maintenance Options
• National Accounts Maintenance
• Refund Check Setup
• Sales Email Setup
• Beginning Balances

Module 2: Daily Procedures

This module explains the daily procedures performed in Receivables Management. It focuses on the entry of transactions such as invoices, cash receipts, and finance charges.

Lessons

• Transaction Entry Overview
• Receivables Batch Entry
• Receivables Transaction Entry
• Enter Receivables Scheduled Payments
• Enter Cash Receipts
• Apply Posted Transactions
• Enter Refund Checks
• Batch Recovery

Module 3: Maintaining Records

This module focuses on the process of maintaining records in Receivables Management. It focuses on how to manage and view receivables data.

Lessons

• NSF Checks, Voiding, and Waiving Posted Transactions
• Change and Delete Records
• Edit Receivables Transactions
• Remove History
• Reconcile
• Perform an Inquiry
• Reports

Module 4: Period-End Processing

This module explains the procedures performed at the end of fiscal periods in Receivables Management.

Lessons

• Period-End Procedures Overview
• Aging Process
• Finance Charges
• Print Statements
• Reprint Statements
• Paid Sales Transactions Removal
• Other Period-End Procedures
• Reconcile Receivables to General Ledger
• Year-End Routines