Purchase Order Processing in Microsoft Dynamics GP 10.0 | Microsoft Training, MS Dynamics NAV, CRM, GP, AX, Business Central

This chapter introduces you to the Purchase Order Processing module of the Microsoft Dynamics GP product and training course, and the screens and processes that are used to complete the accounting cycle in Purchasing.
You see the core processes that are used in the Purchasing module. You are introduced to each step in the accounting cycle, you briefly discuss its purpose and primary features, and you will focus on its function in the accounting cycle
This chapter helps you understand the defaults and user options defined in the Purchase Order Processing Setup window. Even though these options are typically not changed after the product is implemented, you gain understanding of default values and processes through the settings in this window.

Lessons

Course Description
Module Overview
Procedures for Processing Purchase Orders
Purchasing Procedures
User Defined Fields
Landed Cost Setup
Purchase Order Generator Setup

Lab : Purchase Order Processing Setup

After completing this chapter, students will be able to:

Understand the goals of this course
Use the set windows to "personalize" Purchase Order Processing for your business
Set up Purchase Order Generator
Set up Landed Costs

Module 2: Entering Purchase Orders

This chapter discusses the process of entering purchase orders. You see the types of purchase orders available and the steps for processing each of the different types. We also print purchase orders in this chapter

Lessons

Purchase Order Entry
Linking Purchase Orders to Sales Orders
Procedures for Entering Returns
Drop-Ship Orders
Printing Purchase Orders
Blanket Purchase Orders

After completing this chapter, students will be able to:

Enter purchase orders and record the receipt of shipments and invoices
Enter landed costs
Print purchase orders

Module 3: Entering Shipments

You will learn the process of entering receipts against purchase orders. You see the affect on other modules that integrate with Purchasing, when receipts are entered.

Lessons

Receivings Entry
Shipment line item matching
Applying Landed Costs
Posting Receipts

After completing this chapter, students will be able to:

Post shipment receipt transactions

Module 4: Purchase Invoice Entry, Returns. and Automatic Purchase Order Generator

You will learn the process of entering invoices against purchase orders. You see the affect on other modules that integrate with Purchasing, when invoices are entered.
This chapter examines the options available for returning shipments to a vendor. It also discuss how to set up a replenishment method to automatically generate purchase order when inventory items are running low.

Lessons

New Invoice
New Invoice for Drop Ship Purchase Order
Purchase Order Generator
Returns

After completing this chapter, students will be able to:

Post Invoice transactions
Enter and Post Return documents
Generate automatic purchase orders

Module 5: Editing and Removing Records

This chapter examines the options available for editing, deleting, and voiding purchase orders existing in the system. You review the inquiry screens that are provided to assist you in making informed purchasing decisions and to track purchasing data. You see the process for replenishing inventory quantities based on historical purchasing report information and how to view inventory quantity and cost information by vendor.

Lessons

There are multiple types of purchase orders in Microsoft Dynamics GP. The Standard purchase order is used when you will be receiving the items to your location. The Drop Ship purchase order is used when the vendor will be shipping the items directly to the customer site. The blanket purchase order and the drop-ship purchase order are used for recurring purchases that use a delivery schedule.
You can choose to receive items without a purchase order when necessary. This is a setting on the Purchase Order Processing Setup window.
Receipt and invoice transactions can be recorded separately, or in one step to match your business procedures.
The ability to auto-receive and auto-invoice speeds data entry and ensures accuracy.
Landed Costs allow you to apply a mark-up factor to receipts for such things as freight and duty to be included in the item's cost.
The PO Generator in conjunction with the Order Point Quantity for an item to determine if a purchase is required. If the supply of an item is less than its demand plus the order point quantity, a purchase will be suggested.
In the PO Generator will select the vendor based on the Primary Vendor assigned to the item, the vendor with the lowest cost or the vendor with the shortest lead time.
Purchase Price Variances will be identified when the actual invoice cost differs from the purchase order or standard cost.
You can commit purchase order line items to backordered sales line items by clicking the Sales Commitment button on the Purchase Order Entry window.
Inquiries allow you to zoom back to purchase orders and receipts to view them as they were originally entered into the system.
Reports like Expected Shipments and Received/Not Invoiced can help you to manage your purchasing processes.

Module 6: Appendix: Job Aides

This appendix discusses the general workflow of purchase order processing starting with entering a purchase order. It outlines how posting and saving documents in Purchase Order Processing affects other modules in Microsoft Dynamics GP. It provides students with a checkist to use while getting started in Purchase Order processing. It provides students with common reports used in Purchase Order Processing.

Lessons

To provide students with the general workflow and integration of the Purchase Order Processing module Creating Objects
To provide students with a checkist to use while getting started in Purchase Order processing
To provide students with common reports used in Purchase Order Processing

Module 7: Appendix: Case Study

This case study is a comprehensive lab used to reinforce the learning that has occurred throughout the Purchase Order Processing class.

Lessons

Purchase Order Processing Setup
Purchase Order Processing Document Entry
Printing Purchase Order Documents

Module 8: Appendix: Purchase Order Enhancements

This appendix contains descriptions and benefits associated with Purchase Order Approvals and Purchase Order Commitments. The following lists the main topics covered:

Lessons

Setting up Purchase Order Approvals with security and value restrictions.
Setting up and tracking commitments against budgets either by period, year-to-date or on an annual basis.

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